CODES DIVISION – STATE INSPECTION SERVICES
REGIONAL INSPECTIONS - OPERATIONAL
ADMINISTRATIVE STANDARDS: Adequate funds and equipment.
fees collected by the Building Codes Division in connection with the administration
and enforcement of building inspection programs are dedicated and are used only
for the administration and enforcement of those programs.
fees charged for construction, remodel/alteration/repair of prefabricated and
site built structures; and the installation of mechanical heating/ventilating
devices and equipment shall be equal to 130% of the fee schedule in the 1979 editions
of the Uniform Building and Mechanical Codes as printed in the current editions
of the state specialty codes.
Permit fees charged for installations
of manufactured dwellings shall be equal to the fee schedules adopted by the Manufactured
Structures and Parks Advisory Board. Permit fees charged for electrical installations
shall be equal to the fee schedules adopted by the State Electrical Board. Permit
fees charged for plumbing installations shall be equal to the fee schedules adopted
by the State Plumbing Board. Permit fees for installations of manufactured dwellings
shall not exceed the reasonable and necessary costs of carrying out effective
administration and enforcement of the respective inspection programs.
State of Oregon collects a surcharge on all building permits to pay the state's
costs of adminstering building codes programs (4 percent), inspections programs
(2 percent), training and other educational programs (1 percent), regional services
for building departments and their customers (1 percent), and the statewide electronic-permitting
project (4 percent).
Inspectors will be supplied
equipment necessary to administer and enforce the state specialty codes in an
efficient, effective, and timely.
Authority and Responsibility
of the Building Official, Chief Inspectors, Plans Examiners, and Inspectors:
Provides interpretations of the state building codes in conformance
with the intent and purpose of this code.
Provide code guidance and council on technical issues and technology, advice
and problem-solving assistance to division staff and inspectors, and building
departments. They provide specialty code interpretations in conformance with the
intent and purpose of each code.
commercial and residential construction and mechanical plans, blueprints, architectural
drawings, designs, and other documents for compliance with applicable codes. They
provide code interpretation guidance on technical issues, and advice and problem-solving
assistance to division staff, inspectors, building departments, fire departments,
architects, engineers, other state agencies, and the public throughout the State.
Enforce the Oregon Structural Specialty and Mechanical Codes
through plan reviews and inspections of all building types.
Enforce the Oregon Electrical Specialty Code through plan
review and inspection of electrical installations in all building types.
Enforce the Oregon Plumbing Specialty Code through plan reviews
and inspection of plumbing installations in all building types.
Dwelling Installation Inspectors:
Enforce the 2002 Oregon Manufactured
Dwelling and Park Specialty Code adopted by reference in OAR 918-500-0020.
position descriptions for all employees are on file with the division.
Decisions of the State Building Official, plans examiner,
inspector, may be appealed. Aggrieved persons may appeal to the appropriate specialty
code chief inspector and advisory board under the pertinent provisions of ORS
455.475, OAR 918-001-0130 and 918-008-0120.
Appeal of Board Decisions:
review of decisions of advisory boards is available as provided in ORS Chapter
Receipts Collected in the Administration and Enforcement
The Building Codes Division separately accounts
for revenues and expenditures for each specialty code program it administers and
enforces, including income and expense projections for each code program. The
budgets for the structural and mechanical programs have been consolidated because
most of the plan review and inspection activities are integrated.
program expenditures are charged to the related program revenue. In order to determine
the correct program to charge personal services to, the division conducts a time
survey of every employee, every biennium. Services and supply costs are reviewed
for relevance to specific programs and organizational units and charged accordingly.
Personal services and services and supply costs benefiting more than one program
are allocated based on the average allocation of positions within the associated
Retention and Retrieval of Records:
division maintains permits, structural plans, plan review notices, and inspection
records at its office in Salem and at various Field and Contract Offices where
work occurs. Permit records are kept through a combination of electronic and hard
copy files through the Sierra Permit Tracking system. Residential dwelling (including
duplex) & commercial files with approved final inspections are retained for
the life of structure, and government files (essential facilities) with approved
final inspections are retained permanently. OAR 918-01-200 and DCBS Policy COM-07
establishes the process and charges for public records requests. All public records
requests must be made in writing. The Public Records Request Form is on our web
site at http://www.bcd.oregon.gov/pdf/2568.pdf.
Please provide the plan review or permit number as a reference.
Copies of the Division's Operational Plan are available to the
public by calling 503-378-3278, or our toll-free customer service number 1-800-442-7457,
or may be printed from the division web site listed above.
inquiries, comments, complaints and questions regarding the following:
issues (excluding plan review or inspection code-related issues):
between 8:00 a.m. and 5:00 p.m. Monday through Friday. Outside of Oregon, call
503-378-4133 or the specific specialty code authority below.
Specialty Code: 503-378-4472
Mechanical Specialty Code: 503-373-7529
Electrical Specialty Code: 503-373-7509 or 503-378-5394
Specialty Code: 503-373-7488 or 503-378-4486
Boilers: 503-373-1216 or 503-373-7499
Manufactured Structures: 503-378-6065
Customer Assistance Section: 503-373-1309
& Parks: 503-373-7542
Prefabricated Structures: 503-378-2403
Education: 503-378-4533. Call between 8:00 a.m. and 5:00 p.m. Monday through
Licensing Renewal, Licensing Applications or Licensing
503-378-4133. Call between 8:00 a.m. and 5:00 p.m. Monday through
Enforcement: 503-378-4046. Call between 8:00 a.m.
and 5:00 p.m. Monday through Friday.
Permit and Inspection inquiries,
comments, complaints and questions:
Outside of Oregon call 503-378-2306,
between 8:00 a.m. and 5:00 p.m., Monday through Friday. Within the state, call
Voice messages outside of 8:00 am and 4:00 pm will
be returned the next working day, and fax number is 503-378-3656. Customer service
inquiries, comments and complaints will be referred to the appropriate staff member
for review and resolution.
Plans or Plan Review questions or issues:
Main Office: For questions regarding a specific commercial project within
a state jurisdiction call 503-378-6237 between 8:00 am and 4:00 pm, Monday through
Friday, or write or visit at P.O. Box 14470, 1535 Edgewater NW, Salem, 97309.
Fax Number: 503-378-3656
Field Offices: For structural, mechanical,
plumbing, electrical, and manufactured dwelling placement permits, plan reviews,
and inspection questions, call, fax, write or visit the following offices:
Field Office 541-396-2148, or write or visit at P.O. Box 398, 749 Riverside
Dr.; Coquille, 97423, between 8:00 am and 4:00 pm (excluding noon hour), Monday
through Friday; Fax Number: 541-396-3974.
Pendleton Field Office
541-276-7814 or 800-452-8156, or write or visit at 700 SE Emigrant, #360,
Pendleton, 97801, between 8:00 am and 4:00 pm (excluding noon hour), Monday through
Friday; Fax Number: 541-276-9244.
Voice messages and
faxes outside 8:00 am and 4:00 pm will be handled the next working day. Customers
may call a 24-hour voice recording with a message center at each office to leave
For permits sold on
behalf of the division, call, fax, write or visit the offices:
City of Boardman (electrical permits only for Morrow County)
541-481-9252, or write or visit at P.O. Box 229, 202 N. Main, Boardman, 97818,
between 8:00 am and 5:00 pm, Monday through Friday; Fax Number: 541-481-3244.
County (electrical permits only) available at the Coquille Field Office 541-396-2148,
or write or visit at P O Box 398, 749 Riverside Dr., Coquille, 97423, between
8:00 am and 4:00 pm (excluding noon hour); Fax Number 541-396-3974.
County (plumbing, electrical, and manufactured dwelling placement permits
only) 541-575-1519 or write or visit at 201 S. Humboldt, Suite 170, Canyon City,
97820, between 8:00 am and 5:00 pm (excluding noon hour); Fax Number: 541-575-2276.
Structural and mechanical permits for Grant County can be obtained through the
Pendleton Field Office, listed above.
Lake County (electrical
permits only) 541-947-6032, or write or visit at 513 Center St., Lakeview, 97630,
between 8:30 am to 4:00 pm (excluding noon hour); Fax Number: 541-947-6015.
any of the above, you may also call the Division at 503-378-2306, or 800-442-7457.
Maps are posted in each field and contract offices.
Permits may be purchased in the following areas:
Field Offices: The Coquille and Pendleton Field Offices sell
structural, mechanical, electrical, plumbing, and manufactured dwelling placement
permits for statewide use to the public between 8:00 am – 12 noon, and 1:00 pm
- 4:00 pm, Monday through Friday. Permit applications can be obtained in person,
by fax, mail or online at http://www.bcd.oregon.gov/form_index.html.
Customers may leave a voice message request for a permit application. Permit applications
will be faxed or mailed within 24 hours of a request.
Offices: Three (3) Contract Offices sell permits on behalf of the Division
through Intergovernmental Agreements.
that do not require plan review (i.e., residential plumbing, residential
mechanical, and manufactured dwelling placement permits): Permit applications
not requiring a plan review, received in the appropriate office, will be reviewed
by staff within 24 hours. If additional information is required the applicant
will be advised of what is needed to complete the application. When the permit
application is deemed complete, the requested permit will be issued immediately
upon payment of permit fees.
Applicants who send completed permit
applications through the mail will be issued permits within 24 hours of receipt.
The applicant should receive the permit in three to five working days. When permit
applications received by mail are found to be incomplete, the division will notify
the applicant within 24 hours of receipt of the application and advise applicant
of what is needed to complete the permit application.
verification prior to issuing permits: Persons (other than homeowners) applying
for permits will be required to provide proof of a valid license or registration.
Permit applications received by mail will be reviewed for valid license and/or
registration upon receipt.
- Minor Label Program:
Licensed plumbing contractors may apply
for commercial and residential minor plumbing labels through the minor label program.
Minor plumbing labels are "permits" for a limited scope of work, available
only to licensed plumbing contractors. Minor label applications will be reviewed
by appropriate staff immediately upon receipt. If additional information is required,
the applicant will be advised of what is needed to complete the application. For
specific information, please contact the minor label program and 503-378-4133
Plumbing - Master Permit Program:
plumbing master permit program is designed to assist operators of commercial facilities
to perform basic maintenance and/or repair of plumbing work under certain guidelines
without obtaining individual permits and inspections. The master permit program
provides flexibility while continuing to meet the requirements of the Plumbing
Specialty Code. Owners, operators, or plumbing contractors can apply to the division
for participation in the master permit program. Requests to participate in the
master permit program will be reviewed to ensure individual applicability. The
plumbing master permit program contains certain restrictions and limitations.
For specific information, please contact any Field Office, Contract Office or
the Main Office of the Building Codes Division.
Electrical - Minor
Licensed Electrical Contractors may apply for
minor electrical labels the through minor label program. Electrical labels are
“permits for a limited scope of work” and are subject to certain restrictions.
Minor label applications will be reviewed immediately upon receipt. If additional
information is required, the applicant will be advised of what is needed to complete
the application. For specific information, please contact the minor label program
and 503-378-4133 or 1-800-442-7457.
Electrical - Master Permit
The electrical master permit program is designed to
assist operators of commercial facilities to perform basic maintenance and/or
repair of electrical work under certain guidelines without obtaining individual
permits and inspections. The master permit program provides flexibility while
continuing to meet the Electrical Safety Law. Owners, operators, or electrical
contractors can apply to the division for participation in the master permit program.
Requests to participate in the master permit program will be reviewed by appropriate
staff to ensure individual applicability. The electrical master permit program
contains certain restrictions and limitations. For specific information, please
contact any Field Office, Contract Office or the Main Office of the Building Codes
PLAN REVIEW STANDARDS
The Division plans examiners review structural, mechanical,
plumbing, electrical, engineering, fire life safety plans and engineering and
energy calculations to ensure compliance with applicable codes. Plan Intake staff
use a the Commercial Checklist and a Residential Dwelling Checklist to ensure
the customer has submitted all necessary information and, verify plans are stamped
by an Oregon licensed architect or engineer. (Checklists are available at any
Field Office, the Main Office in Salem, and by fax or mail).
The Division’s Salem Office has a structural
engineer and full-time certified plans examiners on staff to provide consultation
on plan reviews. The field offices have certified plans examiners and structural/mechanical
inspectors who perform plan reviews. A list of these employees and contractors
along with their certifications and continuing education credits is maintained
by the Division.
Permit applications requiring plans, i.e., structural,
fire & life safety, commercial plumbing, and commercial mechanical:
plans are required, permits will not be issued until a minimum of three (3) sets
of plans for commercial and two (2) sets of plans for residential dwellings have
been reviewed and approved. Plans may be submitted in person or by mail. Plans
received in person in the Field Offices are reviewed by plan intake or plan review
staff to verify appropriate information and materials are included with the plans.
Residential dwelling plans shall include all the information required by the division-approved
checklist pursuant to OAR 918-050-0010. If plans are incomplete, a letter detailing
information needed to complete the plan review will be sent, faxed, or handed
to the applicant in person. The plans are returned to the applicant if present
or placed "on hold" until the information and/or appropriate fees are
received. Pursuant to OAR 918-020-0090 and 918-020-0210, for simple residential
dwelling plans, the division will follow the plan review timeline of ten working
days set forth in ORS 455.467, provide notification within three working days
as to whether the plans are complete, and offer other plan review options if applicable.
Plans complete but not in compliance:
Where the plan
has the required information but is found to be in non-compliance with the applicable
code, a Plan Review Notice is sent or faxed to the applicant. The Plan Review
Notice identifies the areas of non-compliance with a request for corrective action
or additional information. The plan is placed "on hold" until additional
information is received.
Plans Complete & In Compliance:
the plan is deemed complete, the plan will be stamped "approved" by
the plans examiner of record, and a written plan review notice and permit will
be sent to the applicant, or the applicant may pick them up at the office. A plan
review for simple residential construction will be completed within ten (10) working
days of receipt of a complete application. A plan review for all other structures
will generally be completed within four (4) weeks of receipt of required information
and materials. Each division office that receives plans will post a sign advising
the public of the ten-working-day completion for simple residential plans, and
that if the division is unable to meet that timeline, the applicant will be notified
of other options. All plans are approved prior to issuing permits.
plans examiners or inspectors are typically available in each Field Office between
8:00 am and 9:00 am, Monday through Friday to answer questions or provide advice,
or in the Main Office Monday through Friday between 8:00 am and 5:00 pm. Appointments
are necessary for all preliminary consultations with a plans examiner. Please
direct general technical questions to the Chief Inspector for the appropriate
specialty code area at 503-378-4133.
Field Offices & Contract Offices:
services are covered by inspectors as follows: (A list of inspector's name, territory,
day of week inspections are covered, office hours for customer questions, and
inspection schedule is available by calling the Salem office).
Persons with valid permits may request inspections either by
telephone, fax or in person at any field or contract office during normal business
hours. Inspections may also be requested by mail or by fax or by leaving a voice
message during non-business hours. Inspection requests received by mail will be
processed upon receipt. Fax and voice message requests will be processed the next
regular business day. Inspections requests will be handled in accordance with
location of the inspection and time of receipt.
will include -
2.Name of person to
whom permit was issued
3.Name of person requesting inspection
address and directions
5.Nature of inspection requested
as to whether request is for an initial inspection or re-inspection (note: re-inspection
fees will be charged in accordance with the appropriate specialty code or administrative
7.Telephone number where person requesting inspection may be contacted
requests that do not contain the required information will be considered incomplete.
Inspections will not be performed until all required information has been provided.
arrival at a job site, an inspector will verify the correct permit has been posted
and that approved plans are available. Where approved plans are required, inspections
will be performed based on the approved plans. After completing the requested
inspection, the inspector will sign the job card and prepare a written report
describing items requiring correction in accordance with the applicable specialty
code and cite the applicable code section. A copy of the inspector's report will
be left on site. Should the inspector identify necessary corrections, a copy will
be mailed, faxed or phoned in to the contractor. If the inspector finds that all
minimum code requirements have been met, the inspector will indicate his or her
approval on the job card on the site.
of persons employed to provide inspections: A list of inspectors along with
certifications and continuing education credits is maintained by the division.
and enforce electrical and plumbing violations under ORS 455.156: The inspector
will also verify compliance with all applicable plumbing, electrical and contractor
licensing and registration requirements. Persons found to be performing work without
required licenses will be instructed to immediately cease all work and will be
issued a notice of proposed assessment of civil penalty. Where violations have
not been witnessed first hand, inspector shall note the violation by completing
a Preliminary Investigation Report and file with the Enforcement Section of the
Permit and Inspection Follow-Up System: The Field
or Contract Office will maintain record of signed letters from applicants, stating
they are responsible for requesting inspections within 180 days of issuance, or
last inspection. Failure to do so will result in the expiration of the permit.
Procedures to respond to public complaints: Public
complaints shall include at a minimum: Individual or business name of alleged
violator, date or period of alleged violation, location (address) of alleged violation,
property owner or lessee name, description of work performed, and complainant's
name and phone number or address for follow-up contacts. A Preliminary Compliance
Report form is obtainable by calling Building Codes Division, Enforcement Section,
at 503-378-4046 between 8-00 a.m. and 5:00 p.m. Monday through Friday or on the
BCD website. Complaints received by the Building Codes Division regarding alleged
violations for permits, licensing or specialty codes, are forwarded to the Regulatory
Services Section for investigation.
Investigation of Complaints:
Public complaints received by Field Operations are forwarded to the
Regulatory Services Section for investigation.
Penalty and Orders of Corrective Action for Violations of Specialty Codes, Statutes,
Notices of Proposed Assessment of Civil Penalty (NPACP)
and Orders of Corrective Action (OCA) are issued by both State Inspection Services
staff and Enforcement staff. NPACP's and OCA's issued by State Inspection Services
staff are forwarded to the Enforcement Section for processing. Contested case
hearings are scheduled and processed by Enforcement staff.
With State Licensing Requirements:
License checks are conducted by
State Inspection Services staff during permit sales and during field inspections
conducted by inspectors. Alleged violators are reported to the Enforcement Section
by Preliminary Compliance Report or, when appropriate, they are issued NPACP's
and OCA's by State Inspection Services staff.