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Insurance Division

Oregon Insurance Division
iReg System Instructions and Help

Introduction

The Oregon iReg system is designed to allow insurers and others to submit and view data required by the state of Oregon. The Oregon Health Premium Assessment was the first module to be deployed. Next were the Quarterly Health Enrollment reports which are filed by health insurers, agencies and others. The "Assessment to fund operations of the Oregon Insurance Division" (also called the Funding Assessment) was deployed in Sept. 2010.

The module for renewal of Warrantors was also launched in Sept. 2010. This will begin the largest module so far on iReg. Eventually all service contract obligors, Warrantors, vehicle protection obligors, risk purchasing groups, life settlement organizations and others needing renewals will be added to iReg making this system a central business hub for the Oregon Insurance Division.

The Oregon Special Schedule P is now also available on iReg. This form must be filed by all property and casualty insurers who are authorized to write workers' compensation insurance.

Once a company has initialized an account, new modules can be added to a company's account in the future. The company will still have only one logon and will be able to access all the tabs (modules).

As of May 15, 2011, the prepayment coupons have been available on iReg. The next module will be the Oregon Insurance Tax return. The target date is January, 2012, for implementation. Health Benefit Plan and Long Term Care reports are also scheduled for addition to iReg. As each new facet of iReg is introduced there is the potential for glitches to occur. Please be patient and give us a call regarding your difficulty. Once fully operational this system will allow insurers and others the quickest and easiest system to file for renewal and taxes.

Establishing System Access

The system requires a log-on and password for access. Insurers and other reporting entities will only be allowed access to their own company account, and, with the exception of quarterly health enrollment, their data will be accessible only to the staff of the Oregon Insurance Division and users authorized by each Company.

Every reporting entity must have a System Administrator for their company. In December 2009, Insurers and others received a notification letter with an Authorization Code that is tied to their NAIC number, TPA license number, or iReg assigned registration number.

The FIRST time the Administrator of each account accesses the system, that person must follow the instructions in the new user section.

After this "bootstrap" process is complete, that Administrator will have a logon ID (assigned by the Oregon Insurance Division) and a password (selected by the user) which they can use for subsequent access. This initialization process can only be done once - if an attempt is made to initialize the company after it has already been completed, the user will be advised to contact the current Administrator to obtain access. The designated Administrator may add access to their business account for as many staff as they wish.

One person may be an Administrator for more than one company. In order to avoid that person having a different log-on for each business they represent, the Administrator may use the initialization process to associate one log-on for ALL companies they represent. To do this, the Administrator must have an Authorization Code for EACH company they wish to manage.

Before starting the initialization process, gather all letters and Authorization codes which you wish to initialize for the single administrator.  At least one authorization code is required to complete the initialization process.

Start the initialization by selecting the here link at the side of the log-on screen.

You will be routed to the Initialization screen:

Complete the top part of the screen with your Administrator log-on information:

You may enter your name in upper case, lower case or mixed case, it will not matter. Passwords are case sensitive, so the user should take care to note the case of the password. A password must be 8 to 16 characters, and may contain letters and/or numbers. The user is asked to re-key the password, just to make sure that there have been no inadvertent typographical errors.

In the lower section you must enter at least one Activation number which is the company's NAIC number, TPA license number or iReg registration number and its corresponding Authorization Code:

For insurers, the activation number is the NAIC number of the company. For TPAs, the activation number is the TPA's license number. For other entities, the activation number is the number assigned by iReg. For all companies, the activation code is the eight digit number given to you in a letter from the Oregon Insurance Division. If you cannot find the letter with the code, please contact the Insurance Division at orinstax.ins@state.or.us, or call us at 503-947-7982.

Enter all (up to 12) for the companies this person wishes to administer, then press the Initialize button.  If you have more than 12 companies to administer, contact the Oregon Insurance Division.

If ANY of the Activation numbers listed have been previously processed, you will receive an error message like:

You can become an authorized user for that company by contacting the designated Administrator of record, but you may NOT do so by this process.  Remove the codes that caused the error and other NAIC numbers can be successfully processed.

When the system has validated that you have entered valid Activation codes for each NAIC or TPA license number, and that the account for that Activation number has not previously been established, the system will create a single log-on which will allow access to all of the identified companies.  You will be returned to the log-on screen with your newly assigned user ID displayed, and you will be sent an e-mail confirming your account information.  Make a note of the log-on ID, it will never change.  Although the log-in ID is stored in the system in all-caps, you may enter it in mixed case when logging in.  The password will be the password you selected, and it is case sensitive.

Log-on IDs are constructed by combining the first initial of the first name with the first seven characters of the last name.  In the case of duplicates, a numeric qualifier will be added.  You should immediately log-on to validate your access is working correctly.

Logging On

When presented with the log-on screen, enter your assigned log-on ID and your password. 

System Administrators who set up the account will have a personalized password which they provided.  New users added by the Administrator will have a random password assigned and e-mailed to the new user.  New users are encouraged to immediately log-in and update their password to one that is meaningful to them, and that they will remember.

Forgotten Log-ons and Passwords

If you have forgotten your log-on and/or password, you may enter your e-mail address and, if the system finds your e-mail address associated with a log-on, you will be e-mailed your log-on and password. 

Users can re-set their own passwords after logging on, and are encouraged to do so at least every three months.  Users with Administrative rights may re-set passwords for any user associated with their company.  See instructions under User Management section.

The Home Screen

If the user provides a valid log-on ID and password, they are presented with a home screen:

Note that if your password provides you access to more than one company, you must select one and press the continue button.  You can come back to the Home tab to switch back and forth between companies, but you can only conduct business for one company at a time.

Selecting Continue causes all tabs/functions which your user group provides you access to become activated:

Be aware that the tabs which show vary based on user group.  For example, only the Company Administrator will be able to access the Users tab. 

Logging Out

You can log out from any tab in the iReg system by selecting the Log out link in the upper right hand corner of the screen.  Users are encouraged to log-out when leaving their work station.  The system will automatically log you out after 60 minutes of inactivity.

Instructions / Help

You may access context sensitive help from any tab by selecting the Instructions link.  That link will bring you to this document.

Change Your Password – User Change

A user may change their password at any time.  After logging on, select Change Your Password from the Home tab.  You will see this page:

Enter your old password, and your new password twice (the second time is for confirmation) and save the change.  The system will send you an e-mail confirming the change in password.

At no time does anyone at the Oregon Insurance Division have access to your password.  The most assistance they could ever be would be to re-set the password to a random value which would be e-mailed to you, then you could log-in and re-set the password to a value of your choice.

The Company Tab

The company tab provides data about the company which you have identified.  The data on this tab cannot be changed through this application; you must contact the Oregon Insurance Division if you feel the data is incorrect.  Note the gray background indicates the data is not modifiable.

Managing Users

Any user who is identified as an Administrator for the currently identified company can access the Users tab.  Through that tab, the Administrator can add or modify users who have access to data for this company.  If an Administrator performs that function for more than one company, they must manage users for one company at a time (see Home tab for company selection)

Note that selecting the Users master tab offers two inner choices, User List and User Detail.  The inner choice always defaults to the User List, with the first user selected.  As users are added for this company, the list will grow.  The first time an Administrator accesses this screen they will see only themselves, since they were added as a user as part of the initialization process.

Selecting either the User Detail on the left side of the screen or the Edit User button will cause the detail to be presented for the currently selected user on the list:

Adding a New User

An Administrator with update rights may add additional users for their company.  From the User List screen, select 'Add a User'.  The following entry screen will be presented:

Note the option at the top – a totally new user may be added to the system, or access to this company can be added for a user who already exists in the system.

Why would you add access to your company to an existing user? If you were the administrator for more than one business, and you had staff persons that needed to access data for more than one of the businesses, you would use this method so that their single log-on would allow them to access all businesses to which you wish them to have access. Add them as a new user the FIRST time, and then add them as an existing user the subsequent times.

When you select 'Add Existing User', the only fields that may be updated are the User ID (which is required) and the roles and security levels.

When you select 'Add User', you must enter the First Name, Last Name, Email address. The User ID will be created by the system based on the name, and the user will receive an e-mail providing them with their log-on ID, password, and a link to the system.

Under "e-mail address" on the user detail screen is a box allowing access to the user screens. This box should be checked only for true administrators. This box allows the user to add other users and set security levels

When adding a user, the administrator needs to choose "roles" for the user and the security level. Administrator and user security levels are identical at this time. "Read only" means the user can access the report but not change it. If you want a user to be able to add other users or set security levels, be sure to check the box directly below the "e-mail address" line.

ANY data changes on ANY tab must be saved using the Save button.  If you make changes and exit the tab, the system will confirm that you are abandoning the changes you made.

Added users may log on immediately.

Setting User Groups

When adding or modifying a user, the selection of the role and security level will dictate what tabs/screens the user will see, and what they can do on those tabs/screens.

The User Group options which are available for selection are as follows:

ADMINISTRATOR – the user has all rights which are available for the company, the same as the current Administrator.  A system can have more than one Administrator.  Administrators can:  add and change users, add and change contacts, update Health Premium Tax filings, and print available reports.

UPDATE – Users with Insurer Update rights may update contacts and Health Premium Tax records, as well as print authorized reports.  They may NOT add or modify users.

READ ONLY – Use this category for users who wish to view data but are not empowered to update data in any way.

Resetting User Password – Administratively

An Administrator may reset the password of any of their users who have forgotten their password or log-on by pressing the Reset Password button for the selected user.  The system will reset the password to a random value and send an e-mail to that system user.  The user should immediately log-on and re-set their password to a value they set.

Contacts

Contacts represent points of contact within a business.  They are not the same as authorized system users, but rather recipients of notifications generated by the system for specific business purposes.  You may add as many contacts as you wish. The Administrator should be a contact.

Contacts may receive notifications by mail or e-mail.  The system automatically generates a wide variety of automated notices (such as when submission periods start or when deadlines are passed.)  The automated notifications may be e-mails for reminders, or postal notices for official notifications.  The system keeps a record of all automated notices sent to all Contacts in the system.

Automated communications are classified by business area.  Initially, the system will provide for:

  • Administrative Notifications – Administrators are notified by e-mail when users are added or access rights are changed.  Reminders may be sent to this group periodically for tasks such as changing passwords or de-activating users who no longer work for the company.
  • Health Premium Tax Notifications – These notices relate to the reporting and management or Health Premium tax data.  Included will be reminder notices each quarter, with due dates and contact information.
  • Filing Notifications – These notices relate to required reporting of quarterly health enrollment or health benefit plan reports, long term care reports, or other filings scheduled for addition to iReg. Included are reminder notices with due dates, requests for contact information, and enforcement referrals.
  • Funding Assessment notifications – These notices relate to payment of the assessment to fund the operations of the Insurance Division. There will be the original notice each September and at least one reminder notices.
  • Special Oregon Schedule P – These notices relate to filing the report called "Special Oregon Schedule P." This report must be filed by all insurers authorized for workers' compensation business. Included will be the initial notice each January with reminder notices up to the due date of March 1.

Administrators are encouraged to set themselves up as a contact for administrative activities, such as adding or modifying users.

When selecting the Contact tab, the user will be presented with a list of existing contacts for the selected company:

You may edit any existing contact by selecting the Contact Detail link, or the Edit Contact button.  Selecting the Add Contact button will place you on Contact Detail with no detail, ready for you to add that user.

Name, Title and Address

The Name, title and mailing address fields are used for any US postal contacts.  The name and title are always required, but the address is only required if you indicate the Contact Preference to be US postal, or if you check any of the Postal Notice Designations on the bottom of the screen.  We will also use the contact address when sending you letters regarding a failure to file.

The Email Address is required. 

The system provides for four telephone system numbers.  The numbers are optional, unless you indicate a Contact Preference for that number.  For example, if you indicate a Contact Preference of Cellular Phone, the Cellular Phone number must be in place. Please enter your regular phone number so we can call if some major problem comes up.

Notice Designations

Notice Designations tell the system when to notify a contact, and by which method.  Based on pre-programmed triggers, the system will generate automated notices for key events, such as impending due dates.  The notices may be email, regular mail, or both.  The notices are divided into functional business areas.  Initially those areas are Administrative and Health Premium Tax, but as the system grows the categories may grow as well, eventually covering such business functions as the Annual Retaliatory Tax Filing, Health Benefit or Long Term Care reporting, or Complaint Processing.

Companies should have at least one contact for each Notice Designation type, and should accommodate receiving notices by email and regular mail.  If no contacts are designated, the system will default key legal notices to the primary corporate business address.

Be sure to save changes after entering data.

Contact History

The system maintains a log of all system generated communications sent to each Contact.  The system also allows Insurance Division staff to log manually generated contacts.  You may view the history by selecting the Contact History tab:

Health Premium Tax – List

Insurers subject to quarterly filing of the Health Premium Tax should look for the Taxes/Assessment tab. Three more tabs will appear. One of them is the Health Premium Tax. Click on that tab.

The Filing List screen will list one line for each historic quarter, beginning with the fourth quarter of 2009.  On the first filing day of each new quarter, the system will automatically add a record for the previous quarter.  Users may not submit data or remit payment for reporting periods which have not yet been completed.

The quarterly Health Premium Tax record is initially added with a status of PENDING SUBMISSION.  That status will remain until the Insurer representative provides the required data and submits the filing. 

When the filing is submitted, the status will change to PENDING PAYMENT.  When the filing data is submitted, the Insurer may no longer modify the record, it is “locked”.  If the Insurer makes an error in the filing, they should contact the Oregon Insurance Division to cause the filing data to be correctly updated.  As long as there is a balance due on the Quarterly filing, the user may reprint the transmittal document which must be submitted with their payment.

When payment is received and processed by the Oregon Insurance Division and the Balance Due is zero, the status for the filing will automatically change to COMPLETED.

Health Premium Tax – Filing Detail

If the Insurer has not submitted data for the selected year and quarter, the screen will appear as shown below.  This screen allows entry in the data fields with the white background.  The fields with the yellow background are calculated and not editable.  The calculated fields will be updated as the user types data in the modifiable fields.

User may enter preliminary data and select the Save/Do Not Send button as frequently as they wish.  This will save the data, so the user can leave the application and return if they wish.  The data is not “locked in” and “submitted” until the user selects the Save/Submit/Print Transmittal Document button.  At that time, the system will “pop-up” a transmittal document, which the user should print.  The lower portion of the transmittal document should be returned with the Insurer remittance, to insure proper application of the funds to the proper period and account.

Following submission all of the fields will become yellow/not modifiable.  The status will change to PENDING PAYMENT. 

Completing the Health Premium Tax form

Filing Detail tab

The top four boxes will be filled in automatically by iReg.  If you are trying to access a past filing, go back to the filing list and select the desired period.

No Eligible Premiums / Request Exemption

The first box is for an insurer that had no assessable health premium during the reporting quarter.  Click on the box and use the comment box to state that the insurer did not have health  premium during the quarter.  If the insurer had excludable premium that is reported with other premium, you will have to file the report and show the excluded premium under the exclusions list.

The second box is for an insurer that had no premium during the reporting quarter and will not have health premium during the next year.  Please check the box and then use the comment box to explain your premium situation.  We will review this and you will receive an e-mail confirming your exemption for one year.  The insurer can only be exempted for one year so you will have to remember to file next year. Notices will be sent via e-mail.

If at any time an insurer begins to write health premium in Oregon after receiving an exemption, the administrator must notify a tax analyst.  The insurer’s exemption will be withdrawn and they will be expected to file for the next quarter.  If health premium is discovered during our audit of the assessment, we may issue penalties to those insurers with health premium who requested an exemption in error.  Back filings will be required and penalties for late filing as well as late payment may be issued.

Tax Detail Submission

Insurers completing the quarterly Health Premium Tax submission page should enter data as follows:

Premiums:

Enter your total gross health premium earned during the reporting quarter.  This should be the premium earned minus any returned premium.  Under HB 2116“gross amount of premiums” has the meaning provided in ORS 731.808: “the consideration paid by insureds to an insurer for policies of insurance, and includes all premiums, assessments, dues and fees received or derived, or obligations taken there for, by whatever term known.”  Policy riders, such as dental and vision riders, are not considered stand alone policies and therefore premiums earned from such riders are part of a health insurer’s gross amount of premiums that are subject to the assessment.  The gross health premium earned should be adjusted by any returned premium.

Exclusions

The following premiums can be excluded from the gross health premium earned:

  • Vision only policies (stand alone policies—see the note on premium regarding riders for vision only policies);
  • Dental only policies (stand alone policies—see the note on premium regarding riders for dental only policies);
  • Medicare Advantage plans;
  • Medicare Part D Plans;
  • Medicare PPO plans;
  • Medicaid;
  • Long Term Care insurance;
  • Health insurance issued to federal employees, exempt from state taxation under federal law;
  • Stop-loss policies that meet the requirements of ORS 742.065;
  • Insurance policies issued to supplement liability insurance coverage;
  • Automobile medical payment insurance;
  • Insurance under which benefits are payable with or without regard to fault and that is required by law to be contained in a liability insurance policy or equivalent self-insurance;
  • Reinsurance as defined in ORS 731.126;
  • Workers compensation insurance; and
  • Disability insurance (including credit health and credit disability).

The program will total these subtractions and subtract the total from the total premium earned.  The 1% assessment will be calculated for you. 

When you are certain that the values are correct, select the Save / Submit / Print Transmittal Document button.  Print the document which is generated.  Note that, after submission, the buttons go away and all fields turn non-modifiable.  Contact the Insurance Division if incorrect information is submitted.

Fiscal Details

Users may view transactional data pertaining to each filing period by selecting the Fiscal Details tab:

These lines are in date order, newest at the top and oldest at the bottom.  The bottom line should always reflect the value of the initial tax submission.  Subsequent lines reflect any history of adjustment, penalty or payment associated with the current tax period.  Users may access this history to insure that any adjustments, penalties or payments have been received and/or applied.  Insurers do not have the ability to add or modify these records.

Post Submission Adjustments or Credits

These are audit adjustments or credits that are entered by Division staff.  If your last report was incorrect, please contact a tax analyst at orinstax.ins@state.or.us or call us at 503-947-7046 or 503-947-7218.  We can assist you in making any corrections to a report after it is submitted.

Penalties

HB 2116 gives the Division authority to penalize for late filing of a report or late payment of an assessment.  The penalty is 5% of the assessment not to exceed $500 per day.  The penalty is in addition to the assessment not in lieu of any tax or assessment.

Be advised that the due date for the payment is not affected by the date of submission.  The data and payment must be received by the due date shown at the top of the screen.

Health Enrollment Reporting – Quarterly Filing Detail

All licensed insurers, TPAs and certain Special Districts are required to report Oregon members covered under specified types of insurance, or self insured medical plans, on a quarterly basis or to file an exemption from reporting once per calendar year. Reporting of Oregon lives is required regardless of where the policy was issued or the premium written. Quarterly Health Enrollment data is publicly available through the Insurance Division’s website. Instructions outlining reporting requirements can be found here.

Enrollment is submitted through iReg via pipe (|) delimited .dat files. There are no forms to complete. An example .dat file can be found here. For information on data file preparation, please contact the Market Regulation Coordinator at (503) 947-7268, or email ins.mrktsurv@state.or.us.

Contact Validation

Companies and Special Districts are now required to provide key contact information prior to filing enrollment or exemptions. This assures the division is able to contact appropriate company personnel, as needed.

Adding Comments

The Division requests comments when:

  1. Enrollment changes by a minimum of +/- 1,000 members and +/- 10% from one quarter to another, and;
  2. Exemptions are requested and 'No lives to report' and 'Other' are selected.
  3. An insurer or TPA provides benefits or services to Oregon special districts, such as cities, counties or school districts.
  4. A TPA performs some, but not all, administrative functions on behalf of self insured medical plans, In this case, the functions performed are requested.
  5. Oregon special district members are reported under categories 5.b and 6 shown under Types of Insurance in the instructions. In this case, the number of special district members is requested.

Please provide brief explanations for the enrollment change, the request for exemption, or provide the number of special district members reported under categories 5.b. or 6. Comments regarding TPA administrative services will help the division decide who should report. Other pertinent comments may also be added. Comments must be added prior to uploading files or saving exemptions and are not publicly available.

Submitting Data

To submit a data file, select the 'Filings' tab, and then select the 'Quarterly Enrollment' tab. Select 'Submit' from the Menu Items and browse to the .dat file in your system that you wish to upload. Once selected, click the 'Upload File' button.

When your upload is complete, you will see 'Filing Processing Completed Successfully'. From the 'Data Report' link, review your submission to verify its accuracy. Corrections to your submission may be made by uploading a complete, revised data file.

Filing Errors

At times, your file may contain errors. iReg will identify those errors and display associated text. Common errors: 'You are attempting to file multiple records or time periods'. This error indicates either duplicate zip code records within your file, or you are attempting to upload a file for a time period you have already reported. The error below indicates a missing field in Line 1. Select 'Details' for more information.

For help with filing errors, please contact the Market Regulation Coordinator at (503) 947-7268, or email ins.mrktsurv@state.or.us. Please choose to view the list of all errors in iReg and, if emailing the Market Regulation Coordinator, please provide a screen shot of all errors and include your data file.

Exemption Filing

Exemptions are filed once per calendar year, generally during the first quarter reporting period.

To file an exemption, begin on the 'Quarterly Enrollment' tab under Filings, and select 'Request Exemption' from the 'Menu Items' to the left of the Quarterly Enrollment screen. Select the year and check the reason for exemption. If "No lives to report" is checked, also check "Other" and add an explanation of how your company is exempt. (e.g. Reinsurance only, Medicare Part D only, pharmacy benefit or behavioral health care management only, private passenger auto only, etc.).

Note: 'No written premium' and 'do not write in Oregon' are not valid exemptions. Covered Oregon members are reported regardless of where the policy was issued or premium written.

Assessment to Fund the Oregon Medical Insurance Pool

The Oregon Medical Insurance Pool has discontinued its separate Annual Report of Insured Lives and now uses the Quarterly Health Enrollment report. Covered lives reported for the first quarter of each calendar year will be used for OMIP assessment purposes. For more information about the Oregon Medical Insurance Pool, please visit their website.

Reports

The Oregon Insurance Division has created a variety of reports which may be useful to Insurers.  These reports are listed and executable on the Reports tab:

User may execute the desired report by selecting the underlined link.  Some reports may require that the user enter additional parameters.  The reports are delivered in a pop-up window on their screen.  Reports with insurer specific data will reflect data only for the currently active Insurer in the on-line application.  Contact the Insurance Division if you have ideas concerning other reports that may be useful.

Reports, charts and complete downloads of data pertaining to Quarterly Health Enrollment are now available through the following website: Health Insurance Quarterly Enrollment Reports

Assessment to Fund the Oregon Insurance Division

Also called Funding Assessment

Each year the Oregon Insurance Division issues an assessment that insurers authorized in Oregon are required to pay (see Oregon Revised Statutes (ORS) 731.804). This assessment, along with fees charged by the Insurance Division, funds the expenses of the Division for the next fiscal year.

When calculating the assessable premium, Life insurance includes annuities. Property and casualty insurance includes title insurance but does not include workers compensation premiums. Also not included in P&C are the Federal crop insurance, Federal Flood insurance and Ocean Marine (also called Wet Marine and Transportation). Health insurance does not include Medicare, Medicare Part D or Medicare Advantage. Also excluded are Federal Employees Benefit premiums. More information on the calculation of the assessment is listed in Oregon Administrative Rule (OAR) 836-009-0011.

iReg will tally the assessable premium using the previous year's state page. Then the premium is multiplied by the percentage chosen by the Division. Finance charges are multiplied by the lowest percentage. The total is the assessment due for this year. By rule we do not bill for any assessment that is $25 or less.

Fraternal Benefit Societies complying with ORS 748 are excluded from paying an assessment.

iReg will show your assessment under the tab labeled "Funding Assessment". The report that comes up will show the assessable premium under each type of premium and the resulting assessment. The assessment coupon and check should be mailed (postmarked) no later than October 31. The address is on the coupon.

If you have questions about how your assessable premium was calculated, please contact either Shannon O'Shea at 503-947-7218 or Lynette Hadley at 503-947-7046. You can also email us at ORInsTax.ins@state.or.us.

Special Oregon Schedule P

The form for the Special Oregon Schedule P is now on iReg. Please hit the "add" button under the Special OR Schedule P tab and the newest form will appear. This form should be filled out just like last year's. The form will calculate the shaded fields. You only have to enter numbers in the white fields. If you don't enter a number, the system will enter a zero.

If you are notified that the company must place additional securities or that there is an adjustment on your account, please go into your iReg account. We will be entering an audited version of your return. If there are any errors or differences in ceding or assuming, the differences will be shown on the audited version. Also we will calculate the market value of your securities that are dedicated to workers compensation. This may differ from your calculation. Any of these differences could cause a company to have to place additional securities.

Schedule P-RA and Schedule P-RC:

If you have assumed premiums from other WC insurers or have ceded to other WC insurers, you will need to fill out these schedules. When you enter the NAIC number the name of the company will appear. When you have completed these schedules, the totals will be entered on lines 15 and/or 16 on the Special Oregon Schedule P. To change a number on line15 or line 16 you must go back to the Schedule P-RA or Schedule P-RC. You cannot change it on the Special Oregon Schedule P.

Specific instructions for Special Oregon Schedule P:

Line 1: Direct premiums earned must include both workers' compensation (Line 16 on the Oregon state page from the NAIC annual statement) and excess worker's compensation (Line 17.3 on the Oregon state page from the NAIC annual statement).

For compensation loss payments (Lines 5-9) use both workers' compensation and excess workers' compensation.

Each insurer must list the officer who is responsible for filing the Special Oregon Schedule P. By listing the officer and checking the box at the bottom of the form, the company is certifying that the filing is complete and accurate.

You must complete the Schedule P-RA if you have amounts to enter on Line 15. See the section above. Do not enter any number on Line 15 of the Special Oregon Schedule P. This will be done by the computer once you have completed the Schedule P-RA. This supplemental schedule lists the names of companies ceding business to the insurer and the reserves on such assumed business. Include the NAIC number for each company from whom you are assuming business.

You must complete the Schedule P-RC if you have amounts to enter on Line 16. Do not enter any number on Line 16 of the Special Oregon Schedule P. This will be done by the computer once you have completed the Schedule P-RC. This supplemental schedule lists the names of reinsurers and the amounts claimed as reinsurance recoverable on approved reinsurance ceded. (See ORS 731.508 for the definition of approved reinsurance). If any amount that your company claims on Special Schedule P-RC is not deposited by the assuming carrier, your credit will be disallowed and your company will be expected to make deposits equal to the amount of the denied credit. You must include the NAIC number for each company listed on Schedule P-RC.

When completing Line 25, par value and market value amounts should be only for securities presently held by the Oregon Insurance Division in a custodial account for the class of Workers' Compensation. Do not include on Line 25 any amounts that are currently on deposit for surety.

Any additional amount shown on Line 26 must be deposited on or before March 31. All securities placed on deposit must be rated as Class 1 by the NAIC and must meet the requirements of ORS 731.640. All securities to be placed must be approved by the Insurance Division prior to placing. If the deposit exceeds the amount required on Line 26, the year-end total will be honored for a release of securities without replacement up to June 1. Updated schedules, including companies listed on Schedule P-RC, will be required after that date.

If you have: